Extended Work Hours Request

All EACs/Stand Builders/Exhibitors who need to continue working on their stands after normal work hours – between 19:00 – 07:00 – must complete this Extended Hours Request form and pay the appropriate fees (listed below), which cover additional lighting and security costs. Once the form has been submitted, the fees become payable in full. No exceptions. Additional set-up hours for the static display are not permitted.

Extended Work Hours Fees Paid on site on or before the days working late. Cash or credit are the only payment methods accepted. Please note these are daily overtime rates.

Request and payment in before 14:00 $500
Request and payment in after 14:00 $750

  • All work is done at the stand builder/EAC’s own risk.
  • Neither EBACE nor Palexpo will be held liable for any damage which may occur to the exhibitor’s goods, materials and/or installations.
  • Trucks are not permitted on public roads on Sundays or Holidays, so please plan accordingly.
  • Extended hours are not permitted on the static display.

For questions, please contact ebacesetup@nbaa.org

* indicates a required field

Exhibitor Name: *
Stand Number: *
EAC/Stand Builder Company: *
On-Site Contact Name: *
On-Site Contact Mobile Phone #:
E-mail: *

Telephone Number: *

Official build-up period on a targeted basis: Tuesday 22 May – Monday 28 May during the following hours 07:00 – 19:00.

Official move-out period: Thursday 31 May beginning at 16:00 through Saturday 2 June at 17:00.

On which dates will you be working past 19:00? Check all that apply:

Total number of days:

RATE: $500 per day, per stand


All payments must be paid on site by credit card or in cash at the EBACE Show Management office located in Hall 4 near Registration.

On-site contacts:

  • Rachel Thomas, CEM – Mobile - +1 (202) 372-6684
  • Sarah Driver, CEM – Mobile - +1 (202) 783-9369
  • Maureen Cameron – Mobile - +1 (202) 203-0609
  • Linda Peters – Mobile - +1 (202) 415-1297

Please note the following:

  • Rigging, water, telematics and power supply orders must be placed prior to 24 April. Orders submitted after this deadline will be subject to a 20% surcharge.
  • All deposits out of the exhibitor’s purchased stand area are forbidden.