Exhibitor-Hosted Stand Event

Exhibitors hosting stand events are required to gain approval from NBAA management by submitting the following form. Once an event has been approved, a confirmation will be sent to you.

Stand events may only be hosted during official show hours Tuesday 29 May and Wednesday 30 May. Exhibitors are permitted to extend their events one hour past official show hours on the days previously stated.

Deadline: 30 March 2018

Maureen Cameron
Email: mcameron@nbaa.org


  • Exhibitors are required to hire one security guard for each 75 guests expected, starting 15 minutes prior and continuing 15 minutes following the event.
    • Note: The guest count is based off your estimated peak attendance provided on this form.
  • Security guards must be hired through the EBACE official security company, Securitas SA, at +41 (0) 22 809 48 48 or via email at services.speciaux@securitas.ch.
  • Exhibitors are required to send confirmation of their security orders to NBAA's Maureen Cameron at mcameron@nbaa.org.
    • Note: Events will not be approved without such documentation.


  • Exhibitors are required to gain approval for all entertainment during the requested stand event, including live music of any kind.
  • Exhibitors are not permitted to have live music playing until official show hours have ended.
  • Exhibitors arranging arrival of band equipment, etc., for their event must contact NBAA's Maureen Cameron at mcameron@nbaa.org in order to coordinate.
  • Noise levels are not allowed to surpass 80 decibels during official show hours.

Please Note

  • Catering, guests and entertainment must remain within purchased stand space during the entirety of the event.
  • All guests must be badged EBACE attendees. No guests will be allowed on the exhibit floor without official EBACE badges. Registration and badge information can be obtained from our website at www.ebace.aero.
  • Shuttle buses to/from official EBACE hotels will stop service at 18:30 on Monday 28 May and 18:30 on Tuesday 29 May.
  • After-hour events may only run until one hour after official show closes on Sunday and Monday evenings. The official show hours are as follows:
    Tuesday 29 May, 10:00 - 18:00
    Wednesday 30 May, 09:00 - 18:00
  • Exhibit hall lighting will be at 50% 30 minutes before and after official show hours.

* denotes a required field.

Tuesday 29 May
Wednesday 30 May